Description
Location: Pollards Wood, Chalfont Saint Giles (hybrid working)
Duration: 12 months
Pay Rate: £18 per hour
Role Summary:
We are seeking a detail-oriented and proactive individual to join our dynamic marketing team. The ideal candidate will be responsible for a wide range of administrative tasks that support our marketing efforts, enhance customer engagement, ensure compliance, and streamline day-to-day operations. This role requires excellent organisational skills, strong attention to detail, and the ability to manage multiple tasks effectively. There will be the opportunity for the individual to be involved in digital marketing campaigns, content creation, exhibitions & events, and KOL/DOL engagements. We are a leading global medical technology and digital solutions innovator. Our purpose is to create a world where healthcare has no limits. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.
Key Accountabilities of the Role:
- Support for Imaging & Solutions: Work closely with the marketing and sales teams to understand and support tactical needs, including coordinating customer engagement activities.
- Lean Execution: Execute tasks with a lean approach to optimise total process time.
- Action List Management: Create and manage action lists; follow up; communicate progress and next steps to the team.
- Compliance Management: Ensure compliance for sponsorships, partnerships, and KOL speaker engagements; manage internal compliance workflows; legal agreements; consent forms; invoicing.
- Legal Documentation: Draft legal agreements such as speaking agreements and consent forms.
- Marketing Material Compliance: Manage compliance of all locally generated marketing materials (Veeva).
- Third-Party Coordination: Work with third-party suppliers to order collaterals; organise shipping; manage inventory; coordinate customer travel.
- Merchandise Management: Work with third-party suppliers to order merchandise; organise shipping; manage inventory.
- Workflow and Purchase Order Management: Create/manage workflows for locally generated marketing materials (Veeva); handle purchase order generation/invoicing (Agora).
- Vendor/Supplier Coordination: Coordinate with vendors/venues/suppliers for timely delivery of services/products.
- Logistical Organization: Organise customer travel schedules with agencies; communicate plans to customers ensuring seamless execution of communication related to customers.
- Reporting: Provide regular reports on marketing activities/customer feedback/compliance status.
- Process Implementation/Coordination: Implement/coordinate wing-to-wing processes ensuring adherence GE HealthCare procedures including approvals/purchase order generation/follow-up/invoicing/payment follow-up.
- Health & Safety : Ensure health/safety including conducting risk assessments for all events.
Key Skills & Experience:
- Excellent administration skills
- Excellent organisation – ability to manage workload meet multiple deadlines
- Excellent verbal/written communications skills in English
- Excellent interpersonal skills/ability work independently
- Proven Operational mindset translating strategy into action strong sense urgency drive outcomes speed efficiency
- Creative skills strategic mindset