Description
Ulex: The one AI to rule them all.
Ulex is an all-in-one AI platform designed to seamlessly integrate multiple LLMs with private and public data, offering users the ability to chat, draft, search, and transcribe effortlessly. With a focus on delivering an exceptional user experience, Ulex empowers individuals and businesses to harness generative AI for unparalleled efficiency and innovation.
Role Overview
We are seeking a detail-oriented and resourceful Executive Assistant / Project Manager who will work closely with the CEO to manage both professional and personal responsibilities. This role blends executive assistance, project management, and accounting support, requiring a proactive mindset, exceptional organizational skills, and the ability to juggle diverse tasks. This is a dynamic role that offers the opportunity to contribute directly to the CEO’s success and the growth of Ulex.
Responsibilities
Executive Support:
- Manage the CEO’s calendar
- Schedule meetings
- Organize travel arrangements
- Prepare meeting agendas
Personal Assistance:
- Assist the CEO with personal tasks such as scheduling
- Errands
- Reservations
- Occasional travel arrangements
Communication:
- Serve as the CEO’s primary liaison for internal and external communications
- Ensure prompt and professional responses
Accounting Support:
- Track and manage expense reports and reimbursements
- Oversee payments to vendors, contractors, and suppliers
- Assist with invoice management
- Budget tracking
- Financial reporting
- Coordinate with bookkeepers and accountants
Project Management:
Monitor tasks, deadlines, and deliverables across various initiatives ensuring that the CEO & team stay on schedule.
Event Planning:
Plan & coordinate events including investor meetings team off-sites & client engagements.
Research & Preparation:
Conduct research prepare briefs & compile reports supporting decision-making by the CEO.
Organizational Solutions:
Develop & maintain systems for document management task tracking & team coordination.
Stakeholder Liaison:
Act as interface between CEO & key stakeholders including investors clients & advisors.
Qualifications
English professional expertise C1/2
Accounting Knowledge: Familiarity with basic accounting principles tools such as QuickBooks or similar platforms.
Experience: Minimum 3+ years of experience in executive assistance project management or a similar role ideally in a startup environment.
Tech-Savvy: Proficient with tools like Google Workspace Notion Slack Zoom project management software.
Organizational Skills: Ability to manage multiple tasks priorities simultaneously exceptional attention detail.
Problem-Solving Mindset: Proactive resourceful capable of finding solutions independently.
Strong Communication: Excellent verbal written communication skills ability interact professionally at all levels.
Discretion: Proven ability handle sensitive confidential information.
Adaptability: Comfortable in fast-paced ever-changing startup environment.
Preferred Qualifications
Background in finance accounting bookkeeping.
Experience supporting C-level executives in dynamic organization.
Familiarity AI technology strong interest tech space.
What We Offer
Competitive salary aligned with startup stage.
Opportunity work closely with CEO influence company’s growth direction.
Flexible working arrangements mix remote on-site work.
Exposure cutting-edge AI industry collaborative team environment.
Location
This is mainly remote role flexibility occasional travel.
If you’re highly organized professional eager take on pivotal role fast-paced startup we’d love hear from you!