Description
An exciting opportunity has come up to join the Corporate Real Estate Team at JLL as an Corporate Meeting & Events Executive. We are looking for a highly skilled and experienced Events professional to join the team for maternity cover.
Overview:
The successful candidate would be overseeing our fast-paced meeting and events delivery across the 3 central London sites covering everything from bespoke fine dining lunches and dinners, over in-house filming all the way to large-scale panel events. Reporting directly to the UK Client Services and Hospitality Lead, the successful candidate will be the first point of contact for all event enquiries for our 3 central London offices.
Responsibilities:
- Collaborate with Clients to understand their needs and tailor events to exceed their expectations.
- Meeting with Clients (in-person or virtually) to discuss event brief and provide ideas.
- Oversee the planning and organization of all meetings and events, ensuring all aspects of the function are covered (i.e. Room Layouts, Catering, AV (Internal & External), Security, Billing, A/C, Access, etc.).
- Managing timelines and expectations from both an operational and Client focused point of view.
- Close collaboration with internal operational parties and external 3rd party contractors to align our service delivery strategy and priorities.
- Managing all event related documents (i.e. Events Schedules, Function Sheets, etc.).
- Conduct weekly Operations Meetings and ensure effective handover to operational teams.
- Oversee on-site meeting and event execution ensuring smooth operations and high-quality experiences.
- Flexible working rota to support out of hours events.
- Develop strong relationships with corporate clients, internal operational departments, and other stakeholders.
- Ensure all meetings/events meet JLL’s quality standards comply with health/safety regulations.
- Continuously assess client feedback implement improvements enhance service quality.
- Collaborate with marketing team promote JLLCRE backed events such as pop-up’s etc.
- Create/update events related procedures/policies.
- Ensure bookings entered into event management system made in accordance departmental procedures
- Assist in ad-hoc meeting/event enquiries across London Residential Offices Regional UK Offices
- Monthly/quarterly consolidation meeting/events statistics report UK Workplace Lead
- Weekly/monthly consolidation barista coffee orders completed respective billing codes ready processing via Finance.
Ideal Candidate:
The ideal candidate will have:
-Proven experience as a Meeting & Events Executive or similar role within corporate/hospitality industry
-Stronger vendor management skills experience managing internal/external contractors/3rd parties
Exceptional organisational skills ability manage multiple events simultaneously
Excellent communication/interpersonal skills client-focused approach
Proactive problem-solving attitude ability work under pressure
Independent self-managing worker strong team player ensure team working towards same goals
Confident telephone manner excellent oral/written communication skills
Proficient Microsoft Office Suite including Word Excel Outlook
Ability quickly learn navigate new software technologies
Familiarity an events management system beneficial
Personal Attributes:
The ideal candidate will be:
-A highly motivated self-starter who ‘gets things done’
-A team player who also has confidence ability work autonomously
Detail solution focused can-do attitude ‘sleeves rolled up’ mentality
Enjoy a challenge
Bring own unique perspective personality guide clients
A ‘people person’ fantastic interpersonal communication skills – verbal written
Additional Information:
Please note for this role you will be required on-site across our 3 central London locations. Additional – primarily – London-based travel may be required from time-to-time depending on scale requirements of events taking place across residential regional offices. Depending business levels hybrid working available 1 day per week.