Description
Your New Company
Hays are working with the NI Assembly to recruit for a Clerical Officer - Clerking, on a temporary basis.
Your New Role
- Providing high quality customer service to a diverse range of customers, both internal and external.
- Managing own work to ensure the delivery of objectives.
- Providing accurate information in a professional and helpful manner by referring to organisational policies and procedures.
- Providing high quality and timely administrative support where required, for example filing and photocopying, diary management etc.
- Inputting data and maintaining a range of databases, spreadsheets and electronic filing systems to aid the storage and retrieval of electronic documents.
- Recording and distribution of correspondence, emails, incoming mail/post, monitoring and managing electronic mailboxes and dealing with routine correspondence accurately and promptly and forwarding to relevant staff as appropriate.
- Organising and providing support to meetings, events and visits including issuing papers, ordering hospitality, meeting and greeting external visitors and officials, responding to any housekeeping queries that they may have eg the format of the meeting.
- Recording information to support the production of minutes eg timings of each agenda item attendance witnesses draft minutes etc assisting gathering collating information effectively using Microsoft Office bespoke internal Assembly software systems databases prepare documents maintaining hard copy electronic information systems ensure clear organised file all correspondence papers minutes agendas checking processing invoices payment through electronic payment system.
What You'll Need To Succeed
GCE 'A' level grade A-C in 2 separate subjects AND 5 GCSEs grade A-C including English Language Mathematics Applications will be considered from applicants with formal qualifications equivalent higher standard those stated AND At least 2 years' experience an administrative role Using effective oral written skills communicate effectively diverse range people all levels including team members members public customers managers Organising workload giving attention detail produce accurate high quality work deadlines Effectively using Microsoft Office prepare documents respond correspondence OR At least 4 years' experience an administrative role above.
What You'll Get In Return
£14.56 per hour Temporary until end October 2025 Hybrid working available 37 hours per week Online timesheets weekly pay Access retailer discounts Access thousands learning development courses.
What You Need To Do Now If you're interested this role click 'apply now' forward up-to-date copy your CV call us now If this job isn't quite right you but looking new position please contact us confidential discussion about your career.